Use of Personal Motor Vehicle Policy

This Personal Motor Vehicle Policy allows businesses to assist employees who use their own personal motor vehicles for work purposes. This policy sets out a businesses policies and procedures for important matters such as driver requirements and responsibilities, reimbursements and accidents and insurance. If the employees in your business use their own personal motor vehicles to complete work related activities, then it is beneficial have a Personal Motor Vehicle Policy in place to provide guidelines for employees when they complete these activities. This policy and procedure kit is comprehensive, includes relevant forms and has been specifically designed for Australian businesses.

Use of Personal Motor Vehicle Policy Document Details

Each Business Kitz resource contains comprehensive Guidance Notes as well as helpful suggestions to assist you with populating the document.

The Use of Personal Motor Vehicle Policy includes:

• Overview
• Driver requirements and responsibilities
• Company vehicle for personal use
• Required record keeping and reimbursement
• Personal Vehicle running costs
• Safe driving tips
• Accidents and insurance
• Breakdowns
• Traffic fines and infringement notices
• Organisation policies and procedures

Additional documents include:

• Application to Use Personal Vehicle Form
• Personal Vehicle Usage Claim Form

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Why does my business need a Personal Motor Vehicle Policy?

An employee may use a personal motor vehicle for activities such as delivering certain services, products or materials, to pick up clients, visit contractors or attend conferences. These activities automatically put a business at risk.  It is important to identify the activities that the personal motor vehicle was used for to accurately identify the scope of use. When employees begin utilising their personal motor vehicle for work purposes, a formal process should be documented to check the status of the car for insurance purposes and to clearly set out details such as fuel costs. To effectively document the application for an employee to utilise their personal motor vehicle and outline the activities, Business Kitz has developed an Application to Use Personal Vehicle Form and a Personal Vehicle Usage Claim Form.

If your employees’ roles involve mobility during the day via their personal vehicles, we recommend that you purchase a Personal Motor Vehicle Policy (your purchase also includes all forms listed above) so that you can better manage your employees’ safety, reimbursements for fuel, and driving hazards.

If your business has company vehicles which you require your employees to drive, you should consider if you require a Use of Company Vehicle Policy and Procedure Template.

IMPORTANT NOTICE: While you are purchasing a very comprehensive Australian template, it is important to understand that the purchasing of this template is not considered legal advice. If you require legal advice and support utilising this template, or if you have other questions, you can book a free 15 minute consultation with a team member from our associated law firm Legal Kitz. BOOK NOW